I’m trying to learn for my Communications class and I’m stuck. Can you help?
Introduction/Opening: Begin your letter with an introductory paragraph that states your purpose and congratulates the applicant on his/her acceptance. You can even reference the exclusivity of the club and the great achievement of being admitted.
Body/Discussion: In the first paragraph of the body include information that refreshes the reader’s memory about your organization and what you do. This could include past events/programs or simply how the applicant may have heard about the club. In the second paragraph refer to the specific expectations of group members. This could include dates of training/information sessions, required documents, or mandatory attendance to organization meetings.
In the third paragraph of the body (the fourth paragraph of the letter), congratulate the student again on his/her acceptance and emphasize the value this membership will add to his/her resume. This section could also include a brief list of skills a member of this group may obtain through active involvement in the organization.
Conclusion/Closing: Begin your closing paragraph with a courteous transition and thank the student for his/her interest in your organization. Welcome the student to your exclusive community and conclude your letter by indicating how the reader may contact you if he/she has any questions.