English Question

Read the PowerPointpro tips document and look at the example PowerPointto learn how to do the skills yourself! Create a PowerPointthat demonstrates the skills shown.

create a powerpoint and follow all instructions.

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POWER POINT POWER TIPS

POWER POINT BEST PRACTICES

· Make background black as default

o Design tab up at the top – then “Format Background” or right click on the slide and choose “Format Background”

o Choose Solid Fill

o Black color

o “Apply to All”

· Add page numbers

o Insert tab at the top

o “Slide Number”

o Choose your selection, then “Apply to All”

· Use Notes in presenter view

o On bottom of power point, click “Notes”

o Make Notes section bigger

· Font size – at least 28 Point Font

· Minimal Text – DO NOT USE your power point as your teleprompter

· Use “anti-anxiety slides” at the beginning to make sure it works!

· Always have a backup plan

TOP TEN CAPABILITIES

1. INSERTING AN PHOTO

· Be sure to convert all PDFs to JPEGs b/c Power Point isn’t compatible with PDF

· To get exhibit into Power point, click and drag, use insert tab at top, or click on the picture icon on the slide

· Circular button on photo – helps rotate the image

· To resize an image, use arrows at corners of pic

· You can align the location of the picture on the slide

2. CALL OUT BOXES

· Two ways to have the call out box appear –

o Copy and paste an exact copy of the slide OR

o Add an animation (see below)

· Get to the Format toolbar (either by right click or at top of screen)

· Top right – click “Crop” (black lines will appear around the exhibit)

· Move the black lines to the portion of the exhibit you want to enhance

· Click outside of the exhibit/picture to make the crop tool disappear

· Click on the exhibit and increase size in the corner

· Copy the new increased picture

· Paste overtop of the original slide

· Effects of the Callout box

o Format Picture

o Shadow, 3-D Format, 3-D rotation, etc.

3. ADD AN ANIMATION

· Top menu bar – click animations

· Click on the item you want to “animate” or appear

· Select animation effect option (either in bar up at the top or the pull down under “Add Animation”

· Click on Animation Pane to control the effects of the animation

o You can change the order of which appears first

o Changing the length of animation

§ Use pull down on animation

§ Choose Effect options

§ Go to Timing

§ Choose how you want it to appear (e.g., on click, timing, etc.)

§ Duration – changes the pace of animation

4. CALLING ATTENTION TO A CERTAIN PORTION OF A PHOTO

· Go to Insert – Shapes

· Select your shape

· Draw it over where you want it

· Change the formatting to what you want

o E.g., Shape fill – no fill

o To increase the shape outline – Shape Outline – Weight

o Change the Color to what you want

· Add animation to the shape per above

5. ADDING UNDERLINE OR HIGHLIGHTS

· Use steps for “calling attention to a certain portion of an exhibit/photo” but choose the rectangle shape

· Put the rectangle over what you want to highlight

· Right click to “Format Shape”

· Change the Fill to make it transparent

· Delete the outline if there is one

· Change color as desired

· Add animation “Wipe”

o Change the “wipe” settings to look like you are highlighting left to right

o Effect Options – Direction – change to “from left”

6. CREATING A SIDE-BY-SIDE ANALYSIS/COMPARATIVE SLIDE

· Insert – shapes – line

· Align to middle and center

· Format the line width and color

· Insert separate text boxes on either side

o Insert – text box, then draw box

o Format text to white

7. ANIMATING AN ARROW OR MAKING AN OBJECT MOVE

· Insert the desired shape onto the power point slide

· Add Animation – Motion Path

· Click on “Lines”

· Click on where you want it to start and end

· Change the direct by using “Effect Options”

8. EMBED AND TRIM AN AUDIO FILE

· Insert audio file onto slide

· Put a photograph or other exhibit up with it

· Change the settings on the animation pane to what you want – e.g., “on click,” after previous, etc.

· To trim the audio file – Right click on the audio/speakers – Select “Trim”

· Use the green and red bars to trim to the part you want

· Mac Users: you must open the file in either Quicktime or Garageband to trim audio file. Export as audio file, then re-insert into Powerpoint.

9. INSERT A CHECKLIST

· Insert text box. Resize to fit the whole width of slide

· Fill shape (but make sure text is still visible)

· Insert squres to make a check list

o Two white squares for yes/no

· Insert check mark or X into the boxes

· Repeat these steps for each new question

10. FOCUSING ON PART OF AN IMAGE (use exhibit 16)

· Insert image onto slide

· Insert white box on top of the entire exhibit/picture

· Send the white box backward so you can see the exhibit (upper right menu)

· Insert circle around portion you want to focus on

· Do a “control – A” on the power point

· Click on Drawing Tools – Format – Merge Shapes (on the left of bar)

· Combine the two shapes

· Make the white box transparent

ANTI-ANXIETY SLIDES

· Add red, yellow, green circles in bottom left first 3 slides

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